11 August 2022

Billing Specialist

40 Shuman Blvd, Naperville, IL 60563, USA

The Billing / Quoting Specialist is an entry-level position within organization. This role is responsible for the accurate and timely entry, review and distribution of customer invoices and vendor payments. In addition, the role will quote product prices, freight specifications and payment terms and create excel quote file for customers to utilize.


  • Process vendor invoices for payments and review correct pricing was given.
  • Invoice customer base for product that we distributed to them.
  • Run reports for missed invoices and contact vendors for documents.
  • Review vendor statements and inform Manager of any open issues.
  • Work with sales and customer service representatives on quote needs and prepare documents for them to distribute to their customers.
  • Prepare quote files within excel for staff to send customers to reference pricing information.
  • Establishes and maintains customer relationships, communicates with customers and co-workers to provide quote information
  • Gains familiarity of the day-to-day operations of the business and participates in improving operations by offering potential alternatives to existing methods
  • Ability to prioritize and manage multiple tasks and deadlines.
  • Scan and import documents
  • Other duties as assigned. 

Critical Experience: 

  • Excellent written and verbal communication skills 
  • Strong analytical & organizational skills
  • Experience with Microsoft Office especially MS Excel and Word 


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance
  • 10 paid holidays
  • Supplemental insurance through Aflac
  • Professional Development

Acquisition with reference to this advertisement will not be appreciated.

We offer

McHutchison and Vaughan’s is part of a global organization, Dümmen Orange which has great global ambitions. Innovation, technology and quality are high priorities. This results in a challenging working environment in which you can develop yourself. Dümmen Orange offers plenty of room for personal growth and development to its employees. We have an informal and easily accessible working environment in which cooperation is very important. We offer a wide array of competitive benefits including: medical, dental, vision, 401k, short and long term disability, life insurance, critical illness, accident, legal and ID shield and hospital indemnity.

JOB CLASSIFICATION: The position is classified as Full-Time non-exempt position and upon completion of the Introduction Period; the employee is eligible for the Employee Benefits.